SharePoint is a secure, onsite or cloud-based platform that allows colleagues to work collaboratively on various digital files. Built-in collaboration tools leverage Microsoft applications such as Word, Excel, PowerPoint, but any type of file can be stored in SharePoint.
Organizations use SharePoint to store, categorize and share their files. It gives users a platform to collaborate on various digital artifacts. For example, several co-workers might edit a Word document at the same time or build a PowerPoint presentation together. There is no worry about overwriting other people’s changes or losing an old version of your document, as these features are out-of-the-box capabilities of SharePoint.
Rather than emailing different versions of a document to one another and losing information, colleagues can co-edit the same document, see each other’s changes and leave comments for one another. It’s helpful for organizations with remote workforces, and it’s also an easy way to share large files — like videos or large images — without emailing or using a less secure free service.
SharePoint is easily searchable. Every file is full-text searchable, so if someone remembers a line of from a document, they can search for that line and SharePoint will turn up the file. Another way non-text files can be searched is to be tagged, this improves search function for any type of document, so you can always easily find what you’re looking for.
It offers a digital trail:
SharePoint gives you all the information on any given file’s history — where the file has been stored, and what edits have been made. You know where it's been, what's been done to it and who has been working on it.
Your use of SharePoint is only as good as your implementation of it. Without a plan in place for your data, SharePoint can easily become a dumping ground for your files rather than the highly-functional collaborative platform it was designed to be.
As a Microsoft gold partner in Wisconsin, Omni can help your business understand its data management needs and set up SharePoint to meet them, whether you need an intranet, a file-sharing platform for your employees, or a portal for your customer.
Contact Omni to find out how you can best use SharePoint.